NALS Career Center

Litigation Legal Administrative Assistant

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Ballard Spahr LLP
Phoenix, Arizona, United States (hybrid)
27 days ago

Description

Litigation Legal Administrative Assistant – Phoenix

Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated litigation, technical and administrative skills to work in the Phoenix office.  The selected individual will support attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions.

Responsibilities include preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents, as well as e-filing in various state and federal courts, both trial and appellate.  Administrative duties include scheduling meetings and appointments, maintaining attorney calendars and contact information, new client intake, file maintenance utilizing the firm's electronic records management system, and travel coordination and expense reimbursement.

Qualified applicants will be highly motivated, possess strong communication, organizational, and client service skills and be able to multi-task and work in a team-oriented environment. Top-notch accuracy, spelling, grammar and proofreading skills are necessary. The ability to multi-task and work co-operatively in a team environment to meet deadlines is required.  A willingness to take innovative approaches to administrative support is a plus.

This position requires a minimum of 2 years of commercial litigation experience and a high degree of proficiency with Microsoft Office 2016, including Word, Excel and Outlook. Experience supporting attorneys in IP litigation, construction litigation or labor & employment litigation a plus.  Experience with e-filing, document management and time and billing systems is desirable.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color and members of the LGBTQAI+ community, veterans and individuals with disabilities are encouraged to apply.

The health, safety and well-being of our Ballard community is a top priority. Therefore, all lawyers and staff are required to be fully vaccinated as a condition of employment. In connection with this policy, we will require proof of vaccination. We believe this is the best way for us to fulfill our legal obligation to provide a safe workplace, which has been and continues to be a top priority as we manage the many challenges of the pandemic. If you have any questions regarding the firm’s vaccination policy, please contact our Human Resources Department at HRD@ballardspahr.com.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr offers excellent compensation, a comprehensive benefits package, and a generous paid time off program. For immediate consideration, please visit https://jobs.silkroad.com/BallardSpahr/Careers and apply online.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.



Job Information

  • Job ID: 66627439
  • Workplace Type: Hybrid
  • Location:
    Phoenix, Arizona, United States
  • Company Name For Job: Ballard Spahr LLP
  • Position Title: Litigation Legal Administrative Assistant
  • Job Function: Administrative Assistant

Ballard Spahr LLP, an AmLaw 100 law firm with more than 650 lawyers in 15 U.S. offices, serves clients across industry sectors in litigation, transactions, and regulatory compliance. We partner with clients—from start-ups to Fortune 500 companies, governments, and non-profit organizations—to deliver the strategic counsel, powerful advocacy, and dynamic thinking that helps them overcome challenges, protect what’s important, and position for future success. The firm combines a comprehensive scope of practice with strong region...

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